We at myRealPage are always looking for ways to improve our real estate websites, and we are happy to introduce the new MRP Criteria Builder.

The Criteria Builder is a new way for users to create pre-defined property searches. The criteria and options available in the Criteria Builder allows agents to further fine-tune their pre-defined searches by providing ways to define certain traits and factors, as well as include or even exclude other factors.

Here are the steps to get you started on using the Criteria Builder.

1 - Log in to Private Office:

  • A. Enter the URL private-office.myrealpage.com
  • B. Enter your username (the email address you used when signing up).
  • C. Enter your password (which you chose during the sign-up process).
  • D. Click Login.

2 - On your dashboard:

  • A. After logging in, click on the Listings tab.
  • B. Click on the Listings Searches link/icon.

3 - In Listing Searches

  • A. Click on the +New Search button. This will open a pop-up window.

4 - In the pop-up

  • A. In the upper left corner, use the dropdown menu to select whether you are creating a search for Residential, Commercial, or Sold listings. Please note that the availability of Commercial and Sold listings will depend on your account and/or Board.

5.1 - What's on the Criteria Builder screen part 1

  • A. After selecting whether it's for Residential, Commercial, or Solds, click on the next drop down menu to choose your initial criteria. It is usually recommended to start with a City or a Listing Area.

5.2 - What's on the Criteria Builder screen part 2

  • Each line of criteria will require that you provide at least three pieces of information
    • A. Select Field: defines a search factor that you want to use. This could be the city, town, MLS number, address, postal code, etc
    • B. Matching: this option allows you to tell the search whether to include (or exclude) properties that have or don't have specific traits. In the example below, we are using it to indicate that we only want to include properties that are priced at $500,000 or less.
    • C. Value: sets the value of the condition you are creating.
    • D. Match if:Tells the search whether you want to include properties that match ANY or ALL of the criteria you have created. 
      • i.e., selecting ALL would mean that if you, for example, set five criteria, and a property doesn't match with even one of those criteria, it will NOT be included in the search results. Meanwhile, when choosing ANY, the search results will include all properties that match ANY of the five criteria you have placed.

5.3 - What's on the Criteria Builder screen part 3

  • A. The +Add Condition button will add one more new line of criteria
  • B. Fill in details as normal after adding the new line.
  • C. Click on the minus ("-") symbol before the criteria if you wish to remove that line.

5.4 - What's on the Criteria Builder screen part 4

  • A. The +Add Group button will create a new group of criteria for your search. This is useful if you want to duplicate this search later on, but with minor differences.
  • B. Please note how the group created has its own Match If option. This allows you to further fine-tune which properties are to be included or excluded in the search results.

5.5 - What's on the Criteria Builder screen part 5

  • A. The +Add Property Type button allows you to indicate the property types to be included. Please note that you can add more than one property type to your search (e.g., you can include both Residential Attached and Residential Detached, etc.)

6 - Sample Search

  • Here is a sample search. Please note the encircled ALL and ANY Match If conditions. In the image below, the search is for:
    • Residential Attached and Residential Detached properties that are located in Port Coquitlam or Port Moody, AND have only been listed within the past two weeks, AND have open houses coming up EITHER this Monday, this Friday, or this entire weekend (because the agent might be unavailable for showings on Tuesdays to Thursdays).
  • A. You can preview which properties are included in the search by clicking on the Preview Results button. This will open another pop-up window which you can safely close after viewing.
  • B. Once you are satisfied with your search set up, click on the Next button.

7 - Labeling Your Search and Finishing Up

  • A. In the next screen, provide a label for your new pre-defined search. 
  • B. (Optional) You can also include more details.
  • C. Click on the Save button to finish.

8 - Done

  • A. Your newly-created pre-defined search is now ready for use, and can now be found in the Listing Searches page (featured in Step 2).